Remote and hybrid work is no longer a trend—it’s the new normal. Teams are scattered across cities, states, and sometimes even continents. But that doesn’t mean collaboration or community has to suffer. Enter flex space networks—your team’s new best friend.
Think of flex spaces as super cool shared offices across different locations. No long-term leases, no stiff desks, just flexible, friendly, productivity-boosting spaces. But with so many options out there, how do you choose the right one?
What Exactly Is a Flex Space Network?
Let’s break it down.
- Flex means flexible—like yoga, but for your workspace.
- Space means physical locations you can work from.
- Network means there’s more than just one location. You get options!
In a nutshell, a flex space network is a system that gives your team access to multiple coworking spaces, studios, desks, or meeting rooms across different cities—or even globally. Think of it like a coffee shop membership, but with faster Wi-Fi and way more power outlets.
Why You Might Need It
Not convinced? Let’s look at a few situations where a flex space network adds serious value:
- Your team is remote but likes to meet up in person sometimes.
- Some employees live in different cities.
- You don’t want the overhead of keeping a full office open 24/7.
- You love meeting new people while drinking good coffee.
So, how do you go about choosing the right one?
1. Know Your Team’s Habits
The first step is simple: figure out your team’s working style.
Ask questions like:
- Do we prefer total silence or buzzing environments?
- Do people need private rooms or just open desks?
- Is most of our team in one city or spread out?
- How often do we need to meet in person?
The answers will help you choose a space that actually fits your team, not just looks good on Instagram.
2. Check the Network’s Locations
This one’s a biggie. A flex space network is only useful if it has locations you need. Make sure they’ve got spots near where your team lives—or travels to often.
Some popular networks have global reach, which is amazing if you work with digital nomads. Others are city-specific but offer more perks locally. Think about your needs and travel habits.
3. Test the Vibe
Yes, vibe matters. Your employees will be working and spending part of their day there. Make sure it feels good.
Visit a few locations in person, or read reviews. Look out for:
- Cleanliness
- Lighting and decor
- Noise level
- Seating comfort
- Friendly staff
You wouldn’t rent an apartment without looking at it, right? Same goes here.
4. Consider Amenities
The little things can make or break your team’s experience. Look for:
- Fast, reliable Wi-Fi
- Free coffee and tea (no, really, this matters!)
- Meeting rooms with screens and whiteboards
- Printers, scanners, and office supplies
- Kitchen access and comfy break areas
These extras improve productivity—and happiness—by a lot.
5. Flexibility and Access
This is where the “flex” part shines. Ask the right questions:
- Can team members walk in anytime?
- Do we need to book ahead?
- Is there a monthly cap on visits?
- Can we get private offices if needed?
Not all memberships are alike. Some are super open, others have tons of restrictions. Go with what matches your team’s rhythm.
6. Cost and Scalability
Alright, let’s talk dollars.
Flex space networks usually charge on a per-seat, per-day or monthly basis. Some offer bulk packages. Some give you pay-as-you-go freedom. Others lock you into contracts. It’s important to compare:
- What’s included in the price?
- Are there hidden fees (like printing or room bookings)?
- Can you change or cancel easily?
And make sure you can grow (or shrink) as your team changes. Because nothing is truly flexible if you’re stuck.
7. Tech Support and Reliability
No one likes dropped Zoom calls or glitchy internet.
Check if the spaces have solid tech. Ask about:
- Internet backup options
- Audio/visual equipment for meetings
- On-site tech support (or at least someone who knows what a router is!)
Your team relies on reliable tech. Make sure the space does too.
8. Community and Culture
Some people just want a quiet nook. Others love events, mixers, and community vibes.
Find out what each network offers:
- Workshops, networking events, and parties
- Mentorship or business resources
- Member perks like discounts or startup support
This stuff isn’t mandatory, but it can make your space way more fun and valuable.
9. Easy Admin and User Management
As a team leader, you don’t want to spend all day assigning desks and managing logins.
Look for networks that offer:
- Admin dashboards
- Easy invitations for team members
- Centralized billing
- Usage reporting
If they make it easy, you’ll thank yourself later.
10. Try Before You Buy
Don’t commit before testing things out. Many networks offer:
- Free trials
- Visitor passes
- Short-term test periods
Let your team try it for a week or two. Gather feedback. Then decide if it’s a long-term fit.
The Final Checklist
Let’s wrap this up with a fast recap. When choosing a flex space network, look at:
- Location
- Vibe
- Amenities
- Flexibility
- Pricing
- Tech reliability
- Community
- Ease of management
Choosing the right flex space network doesn’t have to be hard. It’s just about knowing your team and matching with what works best. Ask questions, take tours, and try things out.
Then, sit back and enjoy a productive team that’s never more than a few steps away from coffee, ideas, and speedy Wi-Fi. Happy flexing!